Laurentian Bank Financial Group Privacy Statement
At Laurentian Bank Financial Group, we respect your privacy and are committed to protecting any personal information you entrust us with. For us, that is just part of doing business.
In this Privacy Statement, Laurentian Bank Financial Group (“LBCFG”) refers to the Laurentian Bank of Canada and all affiliates that provide deposit, credit, investment, loan, securities, trust, insurance and other products and services in Canada.
This Privacy Statement outlines how we protect your privacy and the confidentiality of your personal information and applies to all our dealings with you. It also explains how LBCFG collects and what LBCFG does to keep this information secure. We want you to know how we manage that information to serve you and that you have choices about how it is used and shared. It further explains how you can contact us if you have a question about or want to make a change to any personal information that LBCFG has collected about you. We strongly recommend that you take the time to read this Privacy Statement and retain it for future reference.
Your personal information is information that identifies you; such as your name and can include other information like your address, government issued identification numbers, financial account numbers, credit and payment history, income, age and gender.
2. Why We Ask for Your Personal information
When we collect personal information about you, we explain why we do so. The main reason why we ask for your personal information is to serve you as our client. We may also collect your personal information when you interact with us by visiting any of our branches or places of business, using our website or calling us.
For example, we may ask for your personal information for the following purposes:
- To establish, verify, and safeguard your identity;
- To grant you access to LBCDirect Services and the Laurentian Bank mobile app;To service and improve the products and services you have with us;
- To assess your eligibility for some products and services such as credit cards, lines of credit, mortgages or other loan products;
- To communicate with you in relation with the products and services you have with us and other products and services that may be of interest to you;
- To give you financial advice and to provide investments that are suitable for you;
- To help us manage operations and risk within LBCFG (including compliance with legal and regulatory requirements or communications with our regulators);
- To detect and prevent fraud and unauthorized or illegal activities;
- To perform analytics; and
- To report on products that produce investment income.
3. Personal Information We Collect
We only collect the personal information we need for the purposes explained to you in Section 2 above. We may ask for your personal information when you begin a relationship with us and/or during the course of our relationship.
We collect most of your personal information directly from you, from publicly or commercially available sources or, with your consent, from third parties. For example, for credit products, we obtain credit reports to verify employment and income and to determine your credit worthiness.
Here are some examples of personal information we may collect:
- Telephone number;
- Personal identification number (PIN);
- Financial information such as personal financial and transaction records;
- Social insurance number (SIN);
- Encrypted authentication;
- Device information such as IP address, location information, browser type, device language, cookies;
- Health information; and
- Employment information.
We may also ask for your social insurance number (SIN). We are required to request your SIN for reporting information to the Canada Revenue Agency. If we ask for your SIN for other purposes, you may choose not to provide it to us.
We may keep in our systems and records any email, letter or other written correspondence we have with you. We may record our telephone conversations with you to confirm our discussions and agreements with you and for quality control purposes. If you prefer not to have your calls recorded, you may transact business through an alternate channel where the service is available, such as our branches, at the office location where you obtain our services or through online banking or automated banking machines.
You might also be subject to video surveillance for security purposes, when you visit our branches, office locations and automated banking machines.
4. Knowledge and Consent
We collect personal information about you only when you voluntarily provide it or authorize us to collect it from a third party. Typically, we will seek consent for the use or disclosure of your personal information at the time of collection. The form of consent depends on the sensitivity of the personal information and other circumstances.
Your consent is obtained verbally, online or in writing. Depending on your use of a product or service or when you contact us to obtain our products or services may provide us with your implied consent.
We do not use your personal information without your consent unless:
- It is for the same purpose for which the information was originally collected or consistent with that purpose; or
- As authorized or permitted by law.
In certain circumstances, your consent may be sought after the information has been collected but before its use. For example, when we want to use or disclose the information for a purpose that we have not previously identified.
Subject to legal or contractual exceptions, you can refuse to provide or withdraw your consent at any time with reasonable notice. Please note that in certain situations, refusing or withdrawing your consent may deny you access to certain products, services or to important information. Please refer to “Contact Us” section below on details on how to withdraw your consent and our staff will be pleased to explain your options and any consequences of withdrawing your consent.
In the context of a transaction, such as an Interac transfer, we may obtain personal information through a third party who has confirmed that you have given them your consent to share this information with us.
5. Sharing Your Personal Information Within LBCFG
We may share your personal information within LBCFG to manage our operations and business needs and risks as well as to comply with legal and regulatory requirements.
We may also share your personal information among LBCFG affiliates for marketing purposes, and to determine whether any products or services provided by different LBCFG affiliates are suitable for you. We may review the products that you currently have, how you use them, and assess your financial needs in order to offer you other LBCFG products and services that we believe will be of interest to you. Your consent to this use is optional and you can withdraw it at any time. Please refer to “Contact Us” below to withdraw your consent.
6. Releasing Your Personal information to Third Parties
We do not sell client lists or other client personal information to others.
We may release your personal information to third parties with your consent or as permitted or required by law in certain scenarios:
- Service Providers: We may share your personal information with our service providers to assist us in providing you with a service. This disclosure is limited to what is necessary to perform their services and the personal information cannot be used for other purposes. For example, cheque printers and bank card manufacturers require some client personal information to provide their services. We are committed to ensuring that these service providers have appropriate security safeguards in place to protect your personal information that are similar to Canadian privacy requirements. These service providers may be in Canada or other countries and may release your personal information in response to valid demands from governments, regulators, courts and law enforcement authorities of their countries;
- Credit Products: We may release your credit history, identifiable information and your repayment history to credit bureaus and other lenders on an ongoing basis to support the credit process. This permits the financial system to function efficiently and allows for the detection and prevention of fraud and allows us to continue to offer services to you;
- Lawful Requests, Regulators and Self-Regulatory Organizations: We may disclose your personal information if a law, regulation, search warrant, subpoena, court order or valid demand legally requires or authorizes us to do so. This may include requests from regulators and self- regulatory organizations that are responsible for overseeing LBCFG’s business such as the Office of the Privacy Commissioner of Canada, the Office of the Superintendent of Financial Institutions of Canada, the Investment Industry Regulatory Organization of Canada, the Autorité des marchés financiers and the Mutual Fund Dealers Association of Canada;
- Investigation and Fraud: Your personal information may be released in the case of a breach of an agreement or contravention of law to help prevent fraud, money laundering and other criminal activity;
- Debt Collection: We may also release your personal information to help us collect a debt from you; and
- Transfers of Business: We may buy businesses or sell parts of LBCFG from time to time and personal information regarding the accounts or services purchased or sold, including client personal information, is generally one of the assets to be transferred and released to all parties to a transaction.
7. Protecting Your Personal information
We protect your personal information with appropriate physical, procedural and technological safeguards and security measures. Here are some ways in which we protect your information:
- Our employees are trained to adhere to specific policies and procedures to safeguard your personal information. Doing so is not only specified in our code of ethics, procedures and employment agreements but is also regularly re-confirmed in writing by our employees;
- We authorize our employees, agents and consultants to get information about you only when they need it to do their work for us;
- We require service providers to protect your personal information. In addition, they agree to use it only to prove the services we ask them to perform for us;
- We keep information under physical, electronic or procedural controls appropriate to the sensitivity of the information;
- We test and audit our safeguards and security measures regularly to ensure that they are properly administered and that they remain effective and appropriate for the sensitivity of the personal information.
We retain your personal information for as long as is necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws. The length of time we retain your personal information varies depending on the product or service and the nature of the personal information. The retention period may sometimes extend beyond the end of your relationship with us but only for so long as is necessary for us to have sufficient personal information to manage any issue that may arise later or to comply with any law, regulation or guideline issued by a governmental or self-regulating entity.
9. Ensuring Your Personal information is Accurate and Up-to-Date
We make every reasonable effort to keep your personal information accurate and up-to-date. Having accurate personal information enables us to comply with the law and give you the best possible service.
We have policies and procedures to maintain the accuracy of your personal information. We rely on you to help us maintain the accuracy of your personal information by notifying us of any changes to your information. (i.e. telephone numbers, address). If you do not inform us of changes to your personal information we may no longer be able to communicate with you or continue providing our services to you.
10. Correcting Your Personal Information
If you find any errors in the personal information we currently have on you, please let us know using one of the methods set out in “Contact Us” below and we will make the appropriate corrections.
We may not accept a request to correct information if we believe that change would violate a law or legal requirement or result in incorrect information. You may file a complaint in accordance with the applicable complaint procedure if you are not satisfied with our decision as set out in “Addressing Your Concerns” below.
11. Accessing Your Personal Information
We give you access to your personal information.
If you are a client of LBCFG, most of your personal information is in your transaction records. These are available to you through your account statements, by visiting the branch or office where your account is held, or by accessing your account through online banking, telephone banking or automated banking machines.
If you wish to access any personal information we have collected on you, please contact us as set out in “Contact Us” below with a written request We may ask for reasonable fees depending on the information requested and will advise you of such fees prior to providing you with the information.
Please note that we may refuse to communicate some information contained in our records in accordance with applicable law and, in that case, will advise you in writing of our refusal. For instance, we cannot provide you with personal information in our records that contain references to other persons, LBCFG’s proprietary information, information that relates to an investigation of a breach of an agreement and, a contravention of a law, or information that is subject to legal privilege or that cannot be disclosed for other legal reasons. You may file a complaint in accordance with the applicable complaint procedure if you are not satisfied with our decision as set out in “Addressing Your Concerns” below.
12. Withdrawing your consent
Where you have provided your consent to the collection, use, and disclosure of your personal information, you may have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, please contact us as set out in “Contact Us” below. Please note that if you withdraw your consent, we may not be able to provide you with a particular product or service. We will explain the impact to you at the time to help you with your decision.
13. Contacting Us
For any questions or concerns regarding your personal information, including to withdraw your consent or access your personal information, please contact us as set out below:
Laurentian Bank of Canada LBC Trust
Laurentian Trust of Canada Inc. Laurentian Bank Insurance Inc.
LBC Financial Services Inc.
1360, boulevard René-Lévesque Ouest, bureau 600
1360 boul. René-Lévesque, Ouest, bureau 630
14. Addressing Your Concerns
If you are not satisfied with how your request was handled or if you have any other concerns relating to privacy that you wish to escalate, please refer to the complaint process of the applicable LBCFG entity:
Laurentian Bank of Canada, LBC Trust, Laurentian Trust of Canada Inc. and Laurentian Bank Insurance Inc.
LBC Financial Services Inc.
15. Online Privacy
This section supplements our privacy statement and applies to the collection, use and disclosure of personal information through the Laurentian Bank mobile app, LBC Digital, LBCDirect Services, and all LBCFG Canadian websites (the “Websites”) including:
15.1. Personal Information Collected Online
When you browse our Websites or access our online services, we may collect your personal information, such as:
- Device information such as IP addresses;
- Login ID and password to access our online services;
- Setting preferences;
- Information you provide to us originating from inquiries or online application forms; and
- Financial and transactional information when you use our online services.
If you are using the Laurentian Bank mobile app, we may also collect addition information, such as geolocation data (GPS information).
15.2. Why We Collect and Use Personal Information Online
We collect and use your personal information online mainly to serve you as our client but also to prevent fraud and ensure security, to personalize your online experience, and for other purposes as set out in “Why We Ask for Your Personal information” above.
15.3. Safeguarding Your Personal Information Online
We use encryption techniques to protect the confidentiality of your personal information online, which are among the safest encoding methods available on the market. We encode exchanges to prevent intruders from accessing personal information entered during a session or information we transmit through our exchanges. Bank encryption methods are recognized data codification processes that ensure the safety of information transmitted. To access our online services, you must use an Internet navigator equipped with compatible encryption.
By using our Websites and/or our online services you consent to the collection, use and disclosure of your personal information as provided in this Privacy Statement and, where applicable, in other terms and conditions of our products or services. This Privacy Statement may change from time to time and your continued use of the Websites and/or our online services will mean that you consent to any modification regarding the collection, use and disclosure of your personal information.
We may share your personal information collected online in accordance with the section regarding “Releasing Your Personal information to Third Parties” above.
A cookie is a small file that is passed from a website to an end user’s (your) device. The cookie is used to save information about the interaction between you and the site, such as login credentials, preferences, and any work in progress.
There are three common types of cookies that we may use, among others:
- Session cookies store information only for the period of time that you are connected to a website. They are not written to your hard drive. Once you leave the website, the cookie no longer has the information that was contained in it.
- We use session cookies as a security feature for online services. For example, when you log in to our online services and are authenticated through your log-in ID and password, a cookie will store the identification number of your browser. Throughout your session, the cookie acts as a digital signature to identify your current session to the web server.
- We also use session cookies to track your visits within our websites. We use this information to determine the type of information that you are looking for on our site and to improve our site.
- We use information about the site you visited immediately prior to our site to assess the viability of links to our site that we have created on third party sites.
- Persistent cookies write information to your hard drive that remains there until the expiry date of the cookie. We use persistent cookies to store non-sensitive information that you are aware of and have agreed to. For example, if you choose the option on our log-in screen to remember your LBCFG login access number, the system will remember and automatically input your login access number each time you use the service from that computer. All persistent cookies used by our online services are encrypted for additional security.
- Local shared objects, sometimes referred to as “flash cookies”, are data files that a website creates when you visit the site. Local shared objects are most often used to enhance your web- browsing experience.
- A local shared object can store data that is more complex than simple text. Local shared objects, by themselves, can’t do anything to or with the data on your computer. Local shared objects also cannot access or remember your e-mail address or other personal information about you unless you provide the information.
We use local shared objects to store information such as IP address and browser type. This information is collected to assist us in authenticating you and your computer.
For our online services to operate, your browser must be set to accept cookies. If you are concerned about having your browser enabled to accept cookies while you are visiting other websites, we recommend that you enable your browser to notify you when it is receiving a cookie. This gives you the ability of accepting or rejecting any cookie presented by the web server you are visiting.
We do not sell your e-mail address to anyone outside LBCFG.
When you e-mail us or when you ask us to e-mail you, we learn your e-mail address and any information you include in the e-mail.
We use your e-mail address to acknowledge your comments and reply to your questions, and we store your communication and our replies in case we correspond with you again.
We may use your e-mail address to send you information about offers for products and services that we believe may be of interest to you. We may also use your e-mail address to send you surveys, regulatory, administrative and operational information, when applicable, about the products and services you have or had with us.
If you ask to be on an e-mail mailing list for us to provide you with information on a regular basis, or if we send you information about our offers for products and services by e-mail, you may ask us to remove you from the list at any time using the unsubscribe instructions provided in each e-mail.
, Unless you use one of our secured messaging tool, e-mails are generally unencrypted. We recommend that you use caution when sending us e-mails and that you do not include confidential information such as account numbers.
Fraudsters send fake e-mails impersonating Canadian banks requesting that you verify personal and banking information. These e-mails often ask the recipient to click on a link in the e-mail that directs them to a pop-up window or counterfeit online banking log-in page to enter their bank’s log-in ID and password. We will never send you e-mails asking for confidential information like passwords, social insurance number or account numbers. Please do not respond to any e-mails asking for information like this.
Laurentian Bank of Canada, 2021. All rights reserved.